APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the September 15, 2015 (Monthly Work Session), September 15, 2015 (Regular Board Meeting), September 15, 2015 (Public Hearing to Adopt 2015 Millage and 2015-2016 Final Budget), the September 15, 2015 (Public Hearing on Growth Management and Funding) and the October 1, 2015 (A.D. Morgan Corporation vs. Sarasota County School Board Final Hearing) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board October 6, 2015 (Regular).pdf
Attachment: Board October 6, 2015 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 10.6.15.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF PROCLAMATION OF NATIONAL SCHOOL LUNCH WEEK OCTOBER 12-16, 2015

Description

National School Lunch Week is a celebratory week of events and activities promoting the benefits of the National School Lunch Program, it is officially scheduled for the second full week in October, by an act of Congress. For 2015 that week is October 12-16.

Recommendation
That the proclamation for National School Lunch Week be approved as presented.

Attachment: National School Lunch Week 2015 - revised.pdf

10. APPROVAL OF SETTLEMENT AGREEMENT

Description
Approval of this agreement will settle the cases and result in their dismissal.

Recommendation
That the Settlement Agreement in the consolidated cases of Freeman et al. v. School Board be approved as presented.

Attachment: Settlement Agreement - Releases.pdf

AGREEMENTS/CONTRACTS

11. APPROVAL TO PURCHASE AND INSTALL PROMETHEAN ACTIVPANELS AND BALANCE BOX MOBILE STANDS IN CLASSROOMS ACROSS THE DISTRICT

Description
This agreement provides that Promethean will supply the 70" ActivPanel Touch for this refresh project.   ActivPanel Balance Box Mobile Stands will be provided by BoxLight.  Installation of new hardware and the removal of old hardware will be provided by Automated Systems Consulting, ASC Inc.

Recommendation
That the ActivPanel classroom purchase and installation be approved as presented.  Budgeted Capital Funds from the Information Technology Department's budget will be used for purchase.

Attachment: CDWG Promethean Activpanel Quote Sept 2015.pdf
Attachment: BOXLIGHT Price Quote Sept 2015.pdf

12. APPROVAL OF AGREEMENT BETWEEN BAY VILLAGE OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science program, and Bay Village of Sarasota manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and Bay Village of Sarasota has agreed to make its facility available to School Board for such purposes.


Recommendation
That the Affiliation between Bay Village of Sarasota and The School Board of Sarasota County, Florida be approved as presented.


Attachment: Bay Village 2015 - 2018.pdf

13. APPROVAL OF AGREEMENT BETWEEN SARASOTA COUNTY GOVERNMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board of Sarasota County, Florida and Sarasota County desire to enter into a Sarasota County Government Human Services Program Contract under which the School Board of Sarasota County, Florida will provide certain educational services for the VIP-ER Program participants in Sarasota County and Sarasota County will assist with those expenditures incurred in performing the specific program services, as desired.


Recommendation
That the agreement between Sarasota County and the School Board of Sarasota County, Florida, be approved as presented.


Attachment: VIP-ER Contract 2015-16.pdf

GRANTS

14. APPROVAL OF THE SUMMER LEARNING ACADEMY GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ALTA VISTA ELEMENTARY SCHOOL

Description

CONTINUATION: Grant funds of $284,911 will support Alta Vista Elementary School's summer learning program designed to improve academic outcomes for incoming Kindergarten through third grade students.

Recommendation
That the Summer Learning Academy grant application be approved.

Attachment: Summer Learning Academy.pdf

15. APPROVAL OF THE ESSENTIAL ARTS EXPERIENCES GRANT PROPOSAL TO THE NATIONAL ENDOWMENT FOR THE ARTS

Description
COMPETITIVE:  Grant funds of $95,000 will ensure every elementary and middle school student in Sarasota County engages with cornerstone arts experiences every year.  Grant funds will help pay for tickets, buses, teaching artists and arts supplies.

Recommendation
That the Essential Arts Experiences grant proposal be approved.

Attachment: Essential Arts Exp.pdf

16. APPROVAL OF THE DISTRICT INSTRUCTIONAL LEADERSHIP AND FACULTY DEVELOPMENT GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description

CONTINUATION: Grant funds of $104,604 will provide training to school- and district-level administrators to boost their skills and abilities to act as instructional leaders.

Recommendation
That the District Instructional Leadership and Faculty Development Grant proposal be approved.

Attachment: Distr Instr Leadership.pdf

17. APPROVAL OF THE EMBRACING OUR DIFFERENCES GRANT APPLICATION TO THE EMBRACING OUR DIFFERENCES PROGRAM

Description
CONTINUATION: Grant funds of $22,000 will support character education and the integration of the humanities and the arts for students throughout Sarasota County through the Embracing Our Differences program.

Recommendation
That the Embracing our Differences grant application be approved.

Attachment: Embracing our Diff.pdf

18. APPROVAL OF THE DIGITAL CLASSROOM PLAN GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
CONTINUATION: Grant funds of $897,834 will boost technology infrastructure to support digital learning in all district schools, including charter schools. Professional development, digital tools and online assessments also will also supported.

Recommendation
That the Digital Classrooms Plan grant application be approved.

Attachment: Digital Classrooms Plan.pdf

19. APPROVAL OF THE EARLY HEAD START SERVICES GRANT APPLICATION TO CHILDREN FIRST

Description
CONTINUATION: Grant funds of $152,900 will provide Early Head Start services for children and families in the areas of early childhood education, family partnerships, health, mental health, nutrition and parent involvement.

Recommendation
That the Early Head Start Services grant application be approved.

Attachment: Early Head Start.pdf

20. APPROVAL OF THE CLASSROOMS OF TOMORROW - PINE VIEW SCHOOL GRANT PROPOSAL TO THE GULF COAST COMMUNITY FOUNDATION

Description
CONTINUATION: Grant funds of $200,000 will provide technology and equipment to create math and science Classrooms of Tomorrow at Pine View School.

Recommendation
Approval of the Classrooms of Tomorrow - Pine View School grant proposal.

Attachment: COT - PV.pdf

21. APPROVAL OF THE SPLASH GRANT - DIP NETTING GRANT PROPOSAL TO THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) FOR PHILLIPPI SHORES ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $3,000 will allow Phillippi Shores Elementary students to explore a local estuary through hands-on experiences.

Recommendation
That the Splash Grant - Dip Netting grant proposal be approved.

Attachment: Splash - Dip Netting.pdf

22. APPROVAL OF THE ARTS, ATHLETICS, AND ACADEMICS - A3 AFTER CARE FOR SUPERSTARS GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR BRENTWOOD ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $9,177 will provide academic enrichment programs to Brentwood Elementary students enrolled in the school's after school program.

Recommendation
That the Arts, Athletics, and Academics - A3 After Care for Superstars grant proposal be approved.

Attachment: Arts Athletics and Academics.pdf

23. APPROVAL OF THE SCIENCE TOPICS GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR EMMA E. BOOKER ELEMENTARY SCHOOL

Description

COMPETITIVE: Grant funds of $11,705 will provide hands-on science experiences to Emma E. Booker Elementary students, as well as intensive training to teachers.

Recommendation
That the Science Topics grant proposal be approved.

Attachment: Science Topics.pdf

24. APPROVAL OF THE STORY BOX SCULPTURE PROJECT TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR PINE VIEW SCHOOL

Description
COMPETITIVE: Grant funds of $3,100 will support reading and guided inquiry for fourth grade students at Pine View School through arts-integrated creation of story box sculpture projects with a local teaching artist.

Recommendation
That the Story Box Sculpture Project be approved.

Attachment: Story Box Sculpture.pdf

25. APPROVAL OF THE FLORIDA STUDIO THEATRE WRITE-A-PLAY GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR TUTTLE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $2,092 will promote excitement about writing and motivate reluctant writers as students work with Florida Studio Theatre artists to attend two performances and write their own plays.

Recommendation
That the Florida Studio Theatre Write-a-Play project be approved.

Attachment: FST.pdf

26. APPROVAL OF THE ALTA VISTA - SOCIAL WORKER SUPPORT GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY

Description
CONTINUATION: Grant funds of $75,150 will support programs at Alta Vista Elementary School by bringing a social worker to assist students and their families.

Recommendation
That the Alta Vista - Social Worker Support grant application be approved.

Attachment: Alta Vista -Social Worker.pdf

FIELD TRIPS

27. APPROVAL OF FIELD TRIP FOR BOOKER HIGH'S 11 & 12TH GRADE JROTC STUDENTS TO TOUR WEST POINT MILITARY ACADEMY IN WEST POINT, NEW YORK ON OCTOBER 15-18, 2015.

Description
This trip provides an orientation to one of the finest institutions of higher education in the nation.  Additional objectives include lessons in military and American history.

Recommendation
That the field trip for Booker High's 11th & 12th grade JROTC students to tour West Point Military Academy in West Point, New York on October 15-18, 2015 be approved as presented. 

MATERIALS MANAGEMENT

28. APPROVAL TO RE-AWARD BID #15-0145 FOR CLEANING OF AIR CONVEYANCE SYSTEMS

Description

Bids to provide 'Air Conveyance system Cleaning' were received on May 7, 2015 and awarded to Simpson Environmental Services, Inc., on June 2, 2015.  The bid is being re-awarded to Simpson Environmental Services, Inc., and Total Building Solutions, Inc., due to the volume of business.  The purchasing limit is being increased by $100,000.00, from $400,000.00 to not to exceed $500,000.00.  This bid is for a period of one year from the original award date with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budge allocated to the Facilities Services Department.

Recommendation

That the bid to provide 'Air Conveyance System Cleaning' be re-awarded to Simpson Environmental Services, Inc., and Total Building Solutions, Inc., and that the purchasing limit be increased from $400,000.00 to not to exceed $500,000.00.

Attachment: AirConveyance15-0145Rec-ReAward.pdf

29. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.   

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: AgdDeleteProperty10062015.pdf

30. APPROVAL OF THE 2014-15 DATA COLLECTION REVIEW COMMITTEE REPORT

Description
In accordance with Florida Statute 1008.385, the report of the activities of the Data Collection Review Committee is presented.  The goal of the committee is to review and approve all District forms and achieve standardization.

Recommendation
That the 2014-15 Data Collection Review Committee Report be approved as presented.

Attachment: MaterialsMgmtRecordRetention 2015.pdf

CONSTRUCTION

31. APPROVAL OF AMENDMENT #3 TO ARCHITECT'S CONTRACT FOR THE PINE VIEW SCHOOL HVAC AND INTERIOR RENOVATION PROJECT

Description

The scope of work for this amendment is to provide additional architectural, engineering and technology design services to relocate the majority of the equipment in IDF Room 621A in the Administration Buildings Workroom to new technology cabinets along the south wall to provide visual access to both the new entry to the building on the east side and the existing entry on the west side of the building, including new cabinetry.  All structured cabling in Building 6 will be replaced with CAT6 cabling.  A new fiber rack will be added to the existing MDF in Rooms 912 & 912A in Building 9 to house a VoIP phone system to be installed by Owner.  A 25 pair copper cable will be run from the existing Verizon Demarc from Building 13 to the MDF in Building 9.

The total amount for these changes shall not exceed $24,260.00.  These funds are available through the project budget.

Recommendation

That Amendment #3 to the Agreement dated September 2, 2014, with Seibert Architects PA for the Pine View HVAC and Interior Renovation project be approved as presented.

Attachment: BAIenc10-6-2015_ArchAmend3-PVHVAC&Renovation.pdf

32. APPROVAL OF AMENDMENT #4 WITH HARVARD JOLLY ARCHITECTURE FOR THE SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECT

Description

The scope of work for this amendment shall include additional services work associated with: Task #1 - Incorporate changes to the Media Center after reviewing functionality with School Staff. These changes include enlarging the text book storage room, eliminating small study rooms and creating collaborative study areas and changing the layout of the "virtual" school computer area.  Task 2 - Incorporate changes necessary to swap the TEL Studio and the TV Production classroom and studio on the second floor of Building #1.  These changes include modifications to the infrastructure to accommodate the change of space along with creating a "control room" for the TV Studio portion of the classroom space.  Task 3 - Design a new water supply feed to Building #1 to be permitted through the City of Sarasota.  This new supply feed was required because of the location of the existing meter would have been in a drive aisle and the existing water line was found to be unrestrained and in conflict with the new fire line installation.

Recommendation
That Amendment #4 to the Agreement dated May 1, 2012 with Harvard Jolly Architecture for the Sarasota High School Renovation and New Construction project be approved as presented.

Attachment: BAIenc10-6-2015_ArchAmend4-SHS-Renov&NewConst.pdf

33. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Orders are summarized on the enclosure for ease of review.  These change orders total a decrease of ($335,923.26) in gross contract dollars.

These change orders are ($504,859.60) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($476,116.92) result a net of $28,742.68 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc10-6-2015_CSD-COs.pdf

FINANCE

34. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING JULY 31, 2015

Description

The Superintendent's Financial Statements for the month ending July 31, 2015 does not reflect any unexpected trends for the first quarter of the 2015-2016 fiscal year.  The negative trend in the General Fund will continue until approximately November when property taxes are received.  Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ending July 31, 2015 as presented.

Attachment: July 15-16 supers.pdf

SCHOOL BOARD RULES

35. APPROVAL OF NEW SCHOOL BOARD POLICIES 2.701*+ AND 4.60+

Description

Policy 2.701*+ - Hazing and 4.60+ - District and Statewide Assessment Program have been advertised and are ready for approval.

Recommendation
That the new School Board Policies 2.701*+ and 4.60+ be approved as presented.

Attachment: Policy 2.701 - Hazing.pdf
Attachment: Policy 4.60 District and Statewide Assessment Program.pdf

36. APPROVAL OF REVISED SCHOOL BOARD POLICIES 4.61, 5.70*+ AND 6.41*

Description
Policies 4.61 - Security of tests, 5.70*+ - Student Records and 6.41* - Instructional Employee Performance Criteria have been advertised and are ready for approval.   

Recommendation
That the School Board Policies 4.61, 5.70*+ and 6.41* be approved as presented.

Attachment: Policy 4.61 Security of Tests.pdf
Attachment: Policy 5.70 - Student Records.pdf
Attachment: Policy 6.41 Instructional Employee Performance Criteria.pdf